PRIVACY POLICY

Table of Contents

1. Introduction

2. Website Privacy Policy (CommunityBots.org)

3. FutureCoder App Privacy Policy (SPP)

4. Contact Information

1 Introduction

Community Bots, Inc. (“Community Bots,” “we,” “our,” or “us”) is committed to safeguarding your privacy across all our online services. This single document merges our two existing policies:

• Section 2 governs use of the CommunityBots.org website (“Website”).
• Section 3 governs use of the FutureCoder mobile application (“App”), also referred to here as the SPP (Security & Privacy Policy).

Except for rearranging them into one file, the texts below reproduce the original policies in full.

2 Website Privacy Policy (CommunityBots.org)

Privacy Policy for CommunityBots.org

Effective Date: June 16, 2025

Community Bots, Inc. (operating the website CommunityBots.org, referred to as “CommunityBots,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains what personal information we collect through our website and services, how we use and share that information, and the rights and choices you have regarding your data. It also outlines our use of cookies and analytics, our data-security practices, and how you can contact us with questions or requests. By using CommunityBots.org (the “Website”) or providing information to us, you agree to the practices described in this Privacy Policy.

1. Information We Collect

1.1 Information You Provide

When you submit information through our Website—such as by registering an account, completing a form, or contacting us—we collect the personal details you choose to provide, including:

• Name
• Email address
• Phone number
• Any additional information you include in messages or optional profile fields.

1.2 Information Collected Automatically

Like many websites, we automatically collect certain information about your visit using cookies, web beacons, and similar tracking technologies. This may include:

• IP address
• Browser type and version
• Operating system and device identifiers
• Referring/exit pages and URLs
• Pages viewed and links clicked
• Date/time stamps and time spent on pages

1.3 Cookies and Tracking Technologies

Cookies are small data files stored on your browser that help the site function, remember preferences, and analyze usage patterns. You can control cookies through your browser settings; disabling them may affect site functionality. See Section 4 – Cookies and Analytics for details.

Note: If you decline to provide certain personal information, you may be unable to access some features of the Website.

2. How We Use Your Information

We use personal and usage information for the following purposes:

1. To Provide and Improve Services – operate, maintain, and enhance the Website; personalize content; develop new features.
2. To Communicate with You – respond to inquiries, provide customer support, send account or transactional notices, and (where you opt in) send newsletters or promotional messages.
3. To Fulfil Requests and Transactions – process donations, event registrations, or other requests you initiate and send confirmations or receipts.
4. For Analytics and Personalization – understand usage trends, improve user experience, and tailor content.
5. For Security and Legal Compliance – detect and prevent fraud or abuse, enforce our Terms of Service, and comply with legal obligations.
6. With Your Consent or as Otherwise Disclosed – any other purpose we describe when we collect your data or with your consent.

3. How We Share Your Information

We do not sell your personal information. We may share it only:

• Service Providers – companies that perform services on our behalf (e.g., hosting, email delivery, analytics, marketing).
• Analytics/Advertising Partners – who place cookies or pixels to measure site traffic or campaign performance (we do not give them your contact details for their own marketing).
• Legal Reasons – to comply with law or valid legal process; to investigate or prevent fraud or security issues; to protect CommunityBots, our users, or the public.
• Business Transfers – if CommunityBots undergoes a merger, acquisition, reorganization, or asset sale, your information may be transferred to the successor entity subject to this Policy.
• With Your Consent – in any other situation where you have expressly agreed to the disclosure.

4. Cookies and Analytics

We use:

• Essential Cookies – required for core site functions (e.g., log-in, load balancing, security).
• Preference Cookies – remember settings such as language or form data.
• Analytics Cookies – set by services like Google Analytics to gather aggregated, non-identifying data about site usage.

Cookie Choices – Most browsers allow you to refuse or delete cookies. You can also opt out of many third-party advertising cookies via industry tools such as the Digital Advertising Alliance (aboutads.info) or Network Advertising Initiative (networkadvertising.org). Disabling cookies may affect site functionality.

Do-Not-Track Signals – Our Website does not currently respond to browser Do-Not-Track (DNT) signals, as no uniform standard exists.

5. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, loss, misuse, or disclosure. However, no Internet transmission or storage system is completely secure, and we cannot guarantee absolute security.

6. Your Rights and Choices

• Access / Update
• Deletion
• Marketing Opt-Out
• Cookie Controls

California & Other U.S. State Privacy Rights – If you reside in California or another U.S. state with privacy legislation, you may have additional rights to know, access, delete, correct, or limit the use of your personal information. We do not sell personal data or share it for cross-context behavioural advertising.

7. Children’s Privacy

We do not knowingly collect personal information from anyone under 13 without verifiable parental consent. If we learn we have inadvertently collected such data, we will delete it promptly.

8. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will post the revised policy with a new “Effective Date” on this page. Material changes may also be announced via email or an on-site notice. Your continued use of the Website after any update signifies acceptance of the revised Policy.

9. Contact Us

Community Bots, Inc. – Attn: Privacy Officer

525 East 89th Street, Apt. 3A, New York, NY 10128, USA

Email: info@communitybots.com

End of Website Privacy Policy

3 FutureCoder App Privacy Policy (SPP)

Privacy Policy for FutureCoder (Mobile App)

Last updated: June 16 2025

Community Bots, Inc. (“Community Bots,” “we,” “our,” or “us”) respects your privacy. This Privacy Policy explains how we collect, use, disclose and safeguard information when you use the FutureCoder application and any related services (collectively, the “App”). By installing or using the App, you agree to the practices described below.

1. Introduction

2. Who Is Responsible for Your Data?

Community Bots, Inc. – Attn: Privacy Officer

525 East 89th Street, Apt. 3A, New York, NY 10128, USA

info@communitybots.com

3. Information We Collect

Program Selection Data – The program you select from the in-app drop-down (e.g., “CREA,” “Bronx Arts,” “I do not attend…”) is stored locally and sent in anonymized form to our backend API to help us understand which resources are most useful.

In-App Storage – Using Flutter SharedPreferences we store: userProgram (string) and hasSeenForm (boolean).

Legal basis: Legitimate Interest (to tailor content and ensure basic functionality).

4. What We Do Not Collect

• No account registration or personal identifiers (name, email, phone, student ID).
• No precise location, IP tracking, or background geolocation.
• No payment information inside the App.
• No persistent advertising identifiers or in-app advertising.
• No biometrics, photos, contacts, microphone, or camera data.

5. How We Use Your Information

1. Operate & improve the App – display the correct language and content.
2. Analytics (aggregate only) – evaluate which partner programs engage most with the App.
3. Security – detect, prevent and respond to potential fraud or abuse. We do not sell or rent your data.

6. Sharing & Disclosure

We share information only when necessary:

• Service Providers – that host or maintain our infrastructure (currently, our own server at CommunityBots.org).
• Legal Compliance – if required by law or valid legal process.
• Business Transfers – in the unlikely event of a merger, acquisition or asset sale, provided the successor honours this Policy.

7. Data Retention

• On-device: userProgram and hasSeenForm remain until you uninstall the App or clear its storage.
• Server logs: kept for up to 15 days for security, then deleted.
• Program statistics: stored in aggregate, non-identifiable form indefinitely to track long-term impact.

8. International Transfers

Our servers are located in the United States. If you access the App from outside the U.S., you understand that your information will be transferred to and processed in the U.S. and subject to U.S. laws.

9. Your Rights & Choices

Depending on your jurisdiction, you may have the right to access, correct, erase, restrict, or object to certain processing; withdraw consent; or opt out of sale (we do not sell personal data). To exercise any of these rights, email us at info@communitybots.com.

Proof of identity may be required.

10. Children’s Privacy

FutureCoder is designed for general audiences but may be used by minors in educational settings. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently received such data, contact us and we will delete it promptly.

11. Security Measures

We use industry-standard safeguards, including HTTPS/TLS encryption in transit, server firewalls, and access controls. However, no Internet transmission or storage system is 100% secure; use the App at your own risk.

12. External Links

The App contains links to third-party sites (e.g., Code.org, FreeCodeCamp). We are not responsible for their content or privacy practices. Review their policies before providing any information.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Material changes will be announced inside the App or on our website. Your continued use after an update means you accept the revised Policy. The “Last updated” date at the top reflects the most recent changes.

14. Contact Us

Questions or concerns?

Community Bots, Inc. – Attn: Privacy Officer

525 East 89th Street, Apt. 3A, New York, NY 10128, USA

Email: info@communitybots.com

End of FutureCoder App Privacy Policy

4 Contact Information (Applies to Both Services)

Community Bots, Inc. — Attn: Privacy Officer

525 East 89th Street, Apt. 3A, New York, NY 10128, United States

Email: info@communitybots.com